On the experience of developing classifiers and reference books of the national electronic document management system of the Republic of Kazakhstan

Abstract

The article reveals the experience of developing the classifiers and reference books of the national electronic document management system of the Republic of Kazakhstan. Classifiers of reference information are necessary for digital encoding and automatic reading by an electronic system of various data about the documents: the types, correspondents, authors, their positions, the nature of the issues described, the types of institutions and organizations, their divisions, the applicants’ status, the reasons for requests, the measures taken, the types of execution control. The article presents seven stages of the development of classifiers: 1) formation of an expert panel; analysis of the international, interstate, national and departmental classifiers and sampling of the state bodies that will be most applicable to the being established Unified Electronic Document Management System; creation of the first working versions of the classifier structures and reference books and their distribution to the state bodies for examination; creation of the software tools and instructions to fill the classifiers; 2) distribution to the central state bodies of the software and instructions on how to staff the substructures; 3) analysis of the classifiers itselves to verify coverage of all the necessary issues; 4) finalization of the classifiers; 5) protection of the latest versions of the classifiers and reference books; 6) implementation of the classifiers and reference books in the Unified System; 7) creation of a software mechanism for updating the system classifiers’ content.